AIA Privacy Policy
1. About AIA
The Association for International ADR also referred to as the Association for International Arbitration or shortly AIA is an international non-profit organization with the Belgian registration number 0478.480.115. AIA is open to all those interested in Alternative Dispute Resolution (ADR), irrespective of nationality and level of experience. Since its creation in 2001, AIA strives to bring together the global community in the field of ADR and to promote ADR. AIA regularly organises conferences and seminars on the wide range of ADR issues in Belgium and is actively involved in the organisation of various educational events internationally. The goal of AIA is to provide information concerning arbitration and mediation matters and to support AIA members, for example, by assisting with negotiations, or with developing an ADR institute. In addition, AIA encourages and promotes scholarship and publication in the field of ADR.
AIA is located at 146 Avenue Louise, B-1050 Brussels, Belgium. We can be reached by phone at +32 2 643 33 07.
If you want to know more about AIA, please visit the About webpage of the AIA website at http://arbitration-adr.org.
2. AIA’s Privacy Statement
The purpose of this Privacy Policy is to inform you of the procedures regarding the collection, use and disclosure of information on the AIA website, including any mobile versions or related mobile applications, collectively called AIA Sites, accessible on: http://arbitration-adr.org. Please carefully read this Privacy Policy.
By visiting the AIA Sites and providing information to AIA, you acknowledge that you have been informed and you consent to the Privacy Policy, including with regard to AIA’s collection, use and disclosure of personal data which may be collected when you subscribe to AIA’s email alerts and newsletters, when you register for AIA’s events and trainings, or when you ask for any other products and services provided by AIA. If you do not wish your personal data to be used by AIA in the manner set out in this Privacy Policy, please do not provide us this information.
3. What Information Is Collected and How It Is Used
3.1 Nature of information collected
In order to receive AIA newsletters or information about AIA events and events of its Partners, to contact AIA for any questions or comments, to request AIA’s products and services, or to register for AIA events and trainings, you may choose to provide some personal data. The categories of personal data that AIA may collect for the processing purposes described hereto are: last name, first name, name prefix or title, date of birth, organization, position, activity, main areas of interest, languages spoken, education level, specialisation fields, country of practice, payment-related information, VAT number, information you provide to us for the purposes of attending events (e.g., access and dietary requirements), experience, picture, bar admission, address, postal code, country, phone, fax, website, email, and any other information relating to you which you may provide to us.
3.2 Purposes
AIA, or third parties on its behalf, may use the personal data that you provide:
- to process and respond to your inquiries;
- to deliver you newsletters, emails, postal mail or other communications relating to products and services that you may be interested in; and
- to provide you with any AIA services and products.
AIA, or third parties on its behalf, may also use certain information you provide in an aggregate and anonymous form for internal business and planning purposes, such as statistics.
3.3 Security
Protecting your privacy and your information is AIA’s priority. AIA has taken reasonable measures to protect your personal information from loss, misuse and alteration. However, please consider that no data transmission over the internet or storage technology can be guaranteed to be 100% secure. AIA can take steps only to help reduce the risks of unauthorized access. Individual internet users can take steps to help protect their personal data and further minimize the likelihood that a security incident may occur.
3.4 Cookies and session cookies
Subject to your prior explicit consent where such consent is required by the applicable law in your jurisdiction, AIA Sites use “cookies” (these are small text files downloaded to a user’s device when visiting the AIA Sites) in order to make it easier for users to navigate around the AIA Sites and improve the quality of the AIA Sites. Cookies are essential in order to enable you to move around the AIA Sites and use their features, such as accessing secure areas of the AIA Sites or making pages load properly. You can disable cookies by changing your web browser settings.
3.5 General information on cookies
On 26 May 2011, a EU law came into effect that requires website owners to be more transparent regarding their use of cookies on websites. AIA uses cookies to save your logged in status and track that you have visited the site. This is useful for you and means that you do not have to login to access your preferences each time you visit the AIA website. This is also useful for us as it helps us estimate how many users have visited our site. By using http://arbitration-adr.org you consent that you allow us to use cookies in this way, if you do not consent to this, you may disable these cookies through your browser.
4. Disclosure of Information
AIA does not disclose your personal data to third parties, except to the service providers, or except as may be required by any applicable law, regulation, or governmental request or to protect the rights of AIA. Third party service providers to whom AIA may disclose your personal data in accordance with contractual relationships in place with them include IT service providers for AIA and third parties involved in hosting or organising events or seminars. Access to your information may be granted to third parties as needed to perform their assistance or services. Yet AIA does not authorize third parties to use or to transfer your information for any other purposes.
5. Rights Regarding Your Personal Data
Further to the General Data Protection Regulation (GDPR) and other applicable data protection laws you as data subject have certain rights.
You have a right to request details of the information that we keep about you and how we process it. You may also have a right pursuant to the applicable data protection law to access and rectify your personal data as well as restrict our processing of that data. If you wish to exercise these rights and obtain all relevant information, please contact us at administration@arbitration-adr.org.
If you no longer wish to receive any kind of communications from AIA (e.g. newsletters or information about events of AIA and its Partners, you may opt out by cancelling your subscription through the link sent in each email you receive from AIA, or by sending an email to administration@arbitration-adr.org. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal data to the extent required or otherwise permitted by law.
6. Links to Other Sites
The AIA Sites may contain links to or from a number of third party websites. AIA does not, in any way, control or operate the third-party websites. AIA is not responsible for the privacy practices, content, policies or actions of the third-party websites. This Privacy Policy is only applicable to general information processed by the AIA Sites, pursuant to information collected on the AIA Sites. The use of any information you may provide to third parties on third-party websites, or which such parties may otherwise collect on other websites, is not governed by this Privacy Policy.
7. Social Networks
Social media plug-ins of social networks such as Facebook, Twitter and LinkedIn or services with user-generated content features are integrated on the AIA Sites. Where the AIA Sites contain a plug-in to a social network site, these are clearly marked (e.g. with a LinkedIn button). If you choose to click on one of these buttons or links, your browser connects directly to the servers of the relevant social network. The other website’s privacy policy applies to any personal information you provide to that website. If you do not want the social network to collect the information about you, please review the privacy policy of the relevant social network and/or log out of the relevant social network before you visit the AIA Site.
8. Intellectual Property and Content
All content displayed on the AIA Sites, including but not limited to, text, graphics, logos, buttons, icons, images, sounds, audio clips, digital downloads, data compilations and software, is the property of AIA or its content suppliers and is protected by the Belgian and/or foreign applicable laws.
Registered trademarks of AIA are marks indicated on the AIA Sites. All other trademarks that appear on the AIA Sites are the property of their respective owners.
You are prohibited from using, without permission, any of the marks, trademarks, trade names, service names, logos or other propriety graphic appearing throughout the AIA Sites. For more information, please ask us at administration@arbitration-adr.org.
9. Updates to Privacy Policy
To the extent permitted by applicable law in your jurisdiction, AIA may from time to time revise or update this Privacy Policy. You agree to be bound by such modifications or updates. If we make material revisions to the way we collect or use your personal information such that we are using it for purposes that you have not consented to, we will notify you of the changes and, as the case may be, ask for your explicit consent.
Any changes to this Privacy Policy will become effective upon posting of the revised Privacy Policy on the internet, accessible through the AIA Sites. By continuing to use the AIA Sites following such changes, you will be deemed to have agreed to such changes.
10. Questions and Suggestions
If you have any questions, concerns, or suggestions regarding this privacy policy, please contact us at administration@arbitration-adr.org.